Last Updated: October 30th, 2025

At Notary Africa, we respect your privacy and are committed to protecting your personal data. This Privacy Policy outlines how we collect, use, and safeguard your information when you use our marketplace platform.

1. Data Controller

Notary Africa is the “Data Controller” for the information collected through our platform. For queries regarding your data, contact our Data Protection Officer at info@notaryafrica.com.

2. The Types of Data We Collect

To facilitate legal notarization, we must collect specific categories of information:

• Identity Data: Full name, National ID/Passport number, and date of birth.

• Contact Data: Email address, phone number, and physical/billing address.

• Document Data: Digital copies of the documents you upload for notarization (e.g., affidavits, contracts, deeds).

• Transaction Data: Details about payments made through the platform (processed via secure third-party gateways; we do not store full card numbers).

• Technical Data: IP address, browser type, and usage patterns on our website.

3. How We Use Your Data

We process your data based on the following legal grounds:

1. Performance of a Contract: To connect you with a Notary and fulfill your booking.

2. Legal Obligation: To comply with Kenyan laws regarding the verification of deponents.

3. Consent: For any marketing communications you choose to receive.

4. Data Sharing and Disclosure

We do not sell your data. We only share information with:

• Verified Notaries: Only the specific Notary assigned to your case receives the information necessary to perform the notarization.

• Service Providers: Secure payment processors and cloud hosting providers who adhere to strict data security standards.

• Legal Authorities: When required by law or a court order from the Kenyan Judiciary.

5. Document Security and Retention

The security of your legal documents is our highest priority.

• Encryption: All documents are encrypted using SSL/TLS protocols during transit and AES-256 encryption at rest.

• Retention Period: We retain Identity Data and Transaction Data for as long as required by the Advocates Act and tax laws.

• Document Deletion: Unless otherwise requested or required for a specific legal reason, digital copies of the documents uploaded for notarization are automatically deleted from our active servers within 30 days of the completed service.

6. Your Legal Rights (Kenya Data Protection Act)

Under the Data Protection Act (2019), you have the right to:

• Access: Request a copy of the personal data we hold about you.

• Rectification: Request correction of inaccurate data.

• Erasure: Request that we delete your data (subject to legal retention requirements).

• Object to Processing: Request that we stop using your data for marketing.

7. International Data Transfers

While Notary Africa operates in Kenya, we may use global cloud providers (like Google Cloud or AWS) for storage. By using the platform, you consent to the transfer of data to these secure servers, provided they offer a level of protection equal to or higher than Kenyan law.

8. Cookies

We use cookies to enhance your browsing experience and remember your login session. You can manage cookie preferences through your browser settings, though some platform features may become unavailable.

9. Changes to This Policy

We may update this policy periodically. We will notify you of any significant changes by posting the new policy on this page and updating the “Last Updated” date.

10. Contacting the Data Protection Officer

If you have concerns about how your data is handled, please email: Email: info@notaryafrica.com